Schedule a Microsoft Teams Meeting

 

Microsoft Teams is integrated into the MyFIRE learning platform for convenient access to scheduled meetings for both professors and students. This tutorial demonstrates how a professor can schedule a Microsoft Teams meeting session directly in a course within MyFIRE.  


·       Microsoft Teams is apart of Office 365 which is available to all students and employees. Students must accept a licence to have access to Microsoft Teams.

Note: As a best practice, before scheduling a meeting through Microsoft Teams, communicate with your students to ensure that they all have access to Office 365. Students can request O365 access through the IT department.   

·       Maximum number of participants (including the instructor): 1,000; unless the participants are View-only participants; View-only allows for up to 20,000 listen-only participants.

·       Maximum number of shared webcams: 50

·       Moderators can only moderate chats and groups. 

·       Are outside guests allowed: Yes; Invites are sent through email. 

·       Hardware requirements

·       Unsupported Browsers



1.    Navigate to the desired course in MyFIRE. 

2.    Instructors are able to schedule Microsoft Teams meetings directly within the MyFIRE editor tool. However, Microsoft Teams meeting titles cannot be customized, therefore, the best locations to create a Microsoft Teams meeting is through the announcement tool and/or the calendar tool. 

a.    Announcement tool:

                                               i.     From the course homepage, select the drop-down arrow to the right of the announcements title. 


                                              ii.     When the drop-down menu appears, select new announcement.

 

                                            iii.     Title the announcement in the headline field. 


                                            iv.     Within the content section, select the quicklinks icon in the MyFIRE editor. 


                                             v.     A pop-up window will appear. Scroll down the list and select MS Team Meeting under the Third Party heading. Note: Ensure that you are not selecting any other tools present within the Third Party quicklink list as selecting other tools would alter the tool functionality within the course. 


                                            vi.     Once MS Teams is selected, a pop-up window will appear. Scroll down the page and select sign in. 


                                           vii.     A pop-up window requesting permissions will appear. Select accept. Note: this step will need to be completed once. 


                                         viii.     Once the permissions window has closed, select create meeting link at the bottom of the first pop-up window. 


                                            ix.     Name the meeting in the title field. The name of the meeting will become the title of the MS Teams meeting link once it is created. Note: the MS Teams meeting link cannot be edited once it is created.


                                             x.     Add the desired start and end dates and times for the meeting. Note: The drop-down start time is only listed in 30-minute increments. If starting an impromptu meeting, manually type the start time in the start time field.  


                                            xi.     Select create.  


                                           xii.     The pop-up window will refresh to confirm that the meeting has been created. Scroll down to the bottom of the pop-up window and select meeting options. 


                                  



                                       xiii.      A new browser tab will open. Set the desired meeting options. 


                                         xiv.     Then select save and close the browser tab. 


                                          xv.     Once the meeting options have been saved, select insert. 


                                         xvi.     The pop-up window will close and the MS Teams meeting link will be entered in the MyFIRE editor textbox. Note: the MS Teams meeting link cannot be edited. 

                                        xvii.     Continue customizing the announcement as desired with the meeting date, time, and any additional details needed for the meeting. If needed, refer to the how to create an announcement tutorial.

                                      xviii.     Select publish or draft at the bottom of the page to save the announcement.

 

b.    Calendar tool: 

                                               i.     Select course tools in the navigation bar. 

                                              ii.     A drop-down menu will appear. Select calendar. 

                                            iii.     Select create an event. 

                                            iv.     When the page refreshes, name the event in the title field. 

                                             v.     Within the description section, select the + icon in the MyFIRE editor. 

                                            vi.     A drop-down menu will appear. Select insert quicklink. 

                                           vii.     A pop-up window will appear. Scroll down the list and select MS Teams Meeting under the Third Party heading. Note: Ensure that you are not selecting any other tools present within the Third Party quicklink list as selecting other tools would alter the tool functionality within the course. 

                                         viii.     Once MS Teams is selected, a pop-up window will appear. Scroll down the page and select sign in. 

                                            ix.     If this is your first time utilizing Microsoft Teams in MyFIRE, a pop-up window requesting permissions will appear. Select accept. Note: this step will need to be completed once. 

                                             x.     Once the permissions window has closed, select create meeting link at the bottom of the first pop-up window. 

                                            xi.     Name the meeting in the title field. The name of the meeting will become the title of the MS Teams meeting link once it is created. Note: the MS Teams meeting link cannot be edited once it is created.

                                           xii.     Add the desired start and end dates and times for the meeting. 

                                         xiii.     Select create.  

                                         xiv.     The pop-up window will refresh to confirm that the meeting has been created. Scroll down to the bottom of the pop-up window and select meeting options. 

                                          xv.     A new browser tab will open. Set the desired meeting options. 

                                         xvi.     Then select save and close the browser tab. 

                                        xvii.     Once the meeting options have been saved, select insert. 

                                      xviii.     The pop-up window will close and the MS Teams meeting link will be entered in the MyFIRE editor textbox. Note: the MS Teams meeting link cannot be edited. 

                                         xix.     Continue customizing the calendar event as desired with the meeting date, time, and any additional details needed for the meeting. If needed, refer to the add an event to the calendar tutorial. 

                                          xx.     Select create at the bottom of the page to save the changes.