Submit Final Grades in JICS

 

All final grades must be documented for each course within 7 days of the course end date. Each student on the class list must have a grade entered. This tutorial demonstrates how to submit class final grades in JICS.  

1.    Navigate to seu.onelogin.com/portal.

2.    Follow the login steps to access your SEU OneLogin account.  

3.    Once you have successfully logged into your OneLogin account, locate and select the JICS (or MyPortal) tile on your dashboard. 

4.    When the page refreshes, you have successfully logged in to JICS (MyPortal). If not on the Faculty page already, select the faculty tab from the navigation bar. 

 

5.    When the page loads, scroll down the page and select view course list under the Grade Entry heading. 

 

6.    When the page refreshes, a Division and Term drop-down menus will be visible at the top of the page. Ensure that you are on the correct ‘Term’ before moving forward. Note: The information for the Term is supplied via the Grade Reminder emails that are sent out. It is suggested that keep the Division setting on all. 

 

7.    Then select search. 

 

8.    Select the desired course from the results list. 

 

9.    When the page refreshes, use the dropdown menu to select the final letter grade earned by each of the students. All students are required to have a final grade. 

Notes: 

a.    Important: AG Anticipating Graduation indicates that the student is planning on participating in commencement and potentially conferring their degree. Please make these students a priority as you enter grades.  

b.    Teaching in more than one Term: Keep in mind, you may need to toggle back to the main Grade Entry screen and change the Term in order to locate all the courses for final grade entry.  

c.     Special Grades consist of awarding an ‘I’ incomplete and/or ‘W’ withdrawal please be cautious when using these as final letter grades.  

d.    Incomplete Grade, Our academic catalog states: “An “I” grade indicates incomplete course work and may be recorded when a student is passing but cannot complete the course due to illness or serious personal emergency.” “An “I” may be recorded for a maximum of one semester and is not computed in the student’s GPA. If an “I” is not changed by the end of the immediate succeeding semester, the grade automatically converts to an “F” and is recorded on the student’s permanent record. An “F” grade is computed in the GPA.” Students awarded an ‘I’ will receive an email reminding them to work with the faculty to complete all assignments, the deadline for completing the coursework, and a copy of the academic policy.  The faculty will be forwarded the email as well. 

e.    A “W” grade indicates a withdrawal, the withdrawal period is the first 60% of the course and allows for the students to complete a withdrawal form and be withdrawn from the course without academic penalty. A withdrawal grade may hinder academic progress, athletic eligibility, financial aid coverage, and Veteran’s benefits. Students will not be allowed to complete the University Withdrawal paperwork after this time period. Faculty can at the time of final grade entry choose to award a ‘W’ should they determine the student meant to withdraw as they were attending at the beginning of the semester and passing the course, however, circumstances may have changed within the student's life and they were not reachable after the first 60% of the course. If you select this option you will be required to add the Last Day of Attendance for the student, this represents the last day you recall participation from the student. The Withdrawal Date should be the same date as the Last Day of Attendance.  

f.      A “WF” grade Students may request a WF grade from their instructors, but instructors should verify that the students are eligible. In order to be eligible for a WF grade, the student should have stopped participating/attending the courses prior to the course withdrawal deadline. If he/she participates beyond that, then the grade earned should be awarded, and the student can repeat the course for grade forgiveness the following semester (so long as he/she is not placed on academic suspension and required to take a semester off). Students also should be aware that they are fully financially responsible for courses with WF grades. To enter a WF, please submit a WF Administrative Withdrawal Form located under the Faculty tab in JICS.

10. If you experience any difficulties, contact the appropriate department below: 

a.    Difficulties with entering final grades in JICS, please contact Marcia Pumphry (mapumphrey@seu.edu) in the registrar’s office. 

b.    Difficulties with final grade calculations in MyFIRE, contact the Instructional Design & Technology department at idtsupport@seu.edu.